Privacy Policy, GDPR Notice, and Terms of Use

Last Updated: [Insert Date]

1. Introduction

Koelnmesse Inc., the North American subsidiary of Koelnmesse GmbH, is committed to protecting your personal data, ensuring transparency, and providing a secure, accessible, and professional online experience. This unified policy outlines:

  • How we collect, use, store, and share personal information.
  • Your rights under U.S., Texas, and international (GDPR) law.
  • Our Terms of Use governing your access to this Website.

By accessing this Website, you agree to the practices, responsibilities, and terms described in this document.

2. GDPR Notice

Koelnmesse Inc. complies with the General Data Protection Regulation (GDPR) with respect to visitors located in the European Union. For GDPR-related inquiries, please contact:

info@koelnmessenafta.com
.

3. Data Processing & Legitimate Interests

As a trade fair organizer serving North America, Koelnmesse Inc. processes data under several lawful bases, including “legitimate interests,” such as:

  • Fulfilling contractual and legal obligations.
  • Direct marketing related to exhibitions and services.
  • Enhancing and personalizing Website experiences.
  • Improving services for exhibitors, attendees, media partners, and associations.

3.1 Activities Where We Act as Data Controller

We may collect and process personal data when you:

  • Register as an exhibitor or pavilion participant.
  • Purchase advertising or directory services.
  • Request visitor or buyer program information.
  • Register for webinars, digital events, or newsletters.

3.2 Email Marketing Interests

We may process your data to personalize emails and Website content.
You may unsubscribe at any time (see Section 14).

3.3 Anonymous Website Visitors

We process anonymous usage data to improve performance and personalize the Website in accordance with our
Cookie Policy.

4. Your Rights (GDPR Data Subjects)

Koelnmesse Inc. complies with all GDPR Data Subject rights, including:

  • Right to Access – Article 15
  • Right to Rectification – Article 16
  • Right to Erasure – Article 17
  • Right to Restriction of Processing – Article 18
  • Right to Data Portability – Article 20
  • Right to Object – Article 21

To exercise any rights, contact us at:
info@koelnmessenafta.com

5. Personal Data We Collect

Personal data may include:

  • Name, contact information, company, title.
  • Email address and communication preferences.
  • Registration details for events, booths, and directories.
  • Website usage data (“access data”).

Access data may include IP address, browser type, referring pages, interaction patterns, file downloads, and other diagnostic data collected for security and operational needs.

6. Collection and Use of Data

We use personal data to operate the Website, communicate with customers, provide event services, respond to inquiries, fulfill orders, and personalize online experiences.

Processing is based on legitimate interests, contractual necessity, consent, or legal requirements.

7. CAN-SPAM Compliance (U.S.)

In accordance with the CAN-SPAM Act, Koelnmesse Inc. ensures:

  • No false or misleading headers or subjects.
  • Clear identification of marketing emails.
  • Physical address included in all email campaigns.
  • Rapid processing of unsubscribe requests.

8. Cookies

We use browser Cookies for personalization, analytics, and advertising. Cookies help us improve performance and tailor services to user needs.

View our full Cookie Policy here:
Cookie Policy

9. Data Sharing

We may share data only when legally required or operationally essential, including:

  • Law enforcement requests.
  • Combatting fraud or misuse.
  • Corporate transactions (merger, acquisition, divestiture).

We never sell personal information.

10. Credit Card Information

Credit card data is used only for the transaction for which it was submitted and is shared exclusively with trusted payment processors.

11. Security

We maintain industry-standard security measures to protect personal data. Although no online system is 100% secure, we implement reasonable administrative, technical, and physical safeguards.

12. Children Under 18

We do not knowingly collect data from individuals under age 18. If such information is discovered, we will delete it promptly.

13. Links to Other Websites

This Website may include links to third-party sites, including social networks. We are not responsible for external privacy practices.

14. Correcting or Updating Your Information

You may request updates or corrections via:

15. Choice & Opt-Out

You may opt out of receiving communications at any time by:

16. Data Processing in the United States

This Website is operated from the United States. By using the Website, you consent to data transfer and processing under U.S. and Texas law.

17. Terms of Use

17.1 Acceptance of Terms

By accessing this Website, you agree to comply with these Terms of Use and all applicable laws.

17.2 Intellectual Property

All content on this Website is owned by Koelnmesse Inc. or its licensors. You may not reproduce, modify, distribute, or exploit any content without written permission.

17.3 Acceptable Use

You agree not to:

  • Use the Website for unlawful purposes.
  • Attempt to breach security or gain unauthorized access.
  • Interfere with Website performance or functionality.

17.4 Disclaimers

This Website is provided “as is.” We do not guarantee uninterrupted service, accuracy, or error-free content.

17.5 Limitation of Liability

To the fullest extent allowed by law, Koelnmesse Inc. is not liable for damages arising from Website use, service interruption, or data loss.

17.6 Governing Law

These Terms are governed by the laws of the State of Texas and, where applicable, the United States.

18. Contact Information

For questions regarding this policy or your data, contact:

Koelnmesse Inc.
8770 West Bryn Mawr, Suite 1300
Chicago, IL 60631
Email:

info@koelnmessenafta.com

Phone: 773-326-9920